Thursday 12 April 2012

The Five Steps to Effective Delegation



The Five Steps to Effective Delegation


No person works on their own.  Everyone works with a team or in a team, both professionally and in their private lives.

When building a Team you always need to work with the very best people that you can attract. When leading a team you need to show clear leadership and at all times you need to decide if you are working ON your business or IN your business!!

If you are working in YOUR business YOU are doing the work, if YOU are Woking On your business you are leading and motivating a team. In order to lead and motivate a team you need to master teh art and science of delegation.

There are FIVE STEPS to effective delegation and supervision that will guarantee that your expectations are met with success and the results are achieved.

Step One
The first step in delegation is to become perfectly clear about the results that you desire from the job. The greater clarity you have with regard to the results expected, the easier it is for you to select the right person to do the job.



Step Two
The second step is to select a person based on his or her demonstrated ability or success at doing this job. Never delegate an important job to a person who has never done it before. If the successful completion of the task is important to the success of your business, it is essential that you delegate it to someone who you confidently believe can complete the task satisfactorily.

Step Three

Third, explain to the person exactly what you want done, the results that you expect, the time schedule that you require, and your preferred method of working. The reason that you are in a position to delegate a task is because you have probably already mastered this task. Taking the time to teach and explain the best way to do the task based on your experience is an excellent way to ensure that the task will be done as you wish and on schedule.

Step Four
Step four is to set up a schedule for reporting on progress. If it is an important task, set up a deadline for completion that is a day or a week before your actual deadline. Always build some slack into the system. Then, check on the progress of the task regularly, very much like a doctor would check on the condition of a critical care patient. Leave nothing to chance.
Step Five
Step five, inspect what you expect. Delegation is not abdication. Just because you have assigned a task to another person does not mean that you are no longer accountable. And the more important the task, the more important it is that you keep on top of it.
Action Exercise
1             look at yourself and ask yourself honestly. Are you working In your business,  ie being an employee, and doing the task at hand, or are you working ON your business and delegating tasks to others more able and capable?


2             We all have targets to achieve.  Work out the value of your target for each hour that you work.  If your hourly target rate is say £2500 per hpur, do not do any task that in your mind has a value less than this? Delegate the “Ten-bob-jobs!”
3             What tasks and activities can you effectively delegate you someone else? Which one of your team or virtual team can handle the task more effectively?
What task can you effectively delegate to someone else? Which one of your employees can handle the task efficiently?
Remember...  To learn to master a skill, you need to do one thing 4000 times
and not 4000 things once!!!

Begin to master this in order to grow into being a great leader,
Always lead with Integrity and in line with your values, ethics and principles

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